If you would like to propose a project that involves technology, please follow these steps.  All FY14 technology projects must go through this process to be approved by the Operating Committee.

1. Fill out the Technology Project Request Form 
2. Fill out cost model (only need to enter one number, the model calculates the rest)
3. PMO@simmons.edu by February 1, 2013 at the latest for consideration for FY14
4. You will receive feedback by February 8, 2013 from the PMO on your form
5. Send your final version of the Project Request Form and cost model to PMO@simmons.edu AND to the Budget Office (with your department’s budget) by February 15, 2013
6. Project approvals will be announced in late March 2013

Projects that have any of the following characteristics need to follow the PMO guidelines:

• Hardware or software purchase in excess of $5,000
• ANY Simmons data that is sent to a third party
• Requires more than 30 hours of Technology staff time to assist with project activities such as: requirements, development, testing, configuration, implementation or ongoing maintenance
• Requires integration/interfaces or other communication with existing systems
• Requires custom extracts from existing systems

For questions or help with the process please contact PMO@simmons.edu or call Deborah Bernstein at x2061

Related attached documents and forms:

1. Technology Project Request Form
2. Cost Model
3. Overview of Technology Project Approval Process